Supplier invoices into Tally or your ERP, without anyone retyping them.
- FIRST STEP
- 10 working daysOne process, mapped and shown working, with a business case and a dated plan.
- TEAM
- Small, dedicatedSpecialists chosen for your systems, named before you start. The people who scope it build it.
- OWNERSHIP
- YoursCode, data and accounts are yours from the first commit. No lock-in.
SIGNS YOU NEED THIS
- 01Someone spends hours every week typing purchase bills into Tally or the ERP.
- 02Invoices arrive by email, WhatsApp and courier, and nobody has one list of what is pending.
- 03A supplier's GSTIN or tax split is keyed wrong and only found at month end.
- 04Invoices are paid without anyone checking the quantity actually received.
- 05Month-end close waits for a pile of bills still to be entered.
- 06Approvals for higher-value invoices live in someone's inbox.
WHAT WE BUILD · INVOICE PROCESSING AUTOMATION
One inbox for every invoice
A shared mailbox, an upload page and a scanner folder that all feed the same queue, so each bill is logged once with where it came from and when.
AI that reads the document
Supplier name, GSTIN, invoice number and date, line items, quantities, rates, and the CGST, SGST or IGST split, read from PDFs and scans, with a confidence score on every field.
Checks before anything is posted
Matched against the purchase order and goods receipt, duplicate invoice numbers caught, GSTIN and totals verified, and your own rules applied, such as a value above which a manager must approve.
A review queue with the source beside it
Anything that fails a check or falls below the confidence you set waits for a person, with the original document on one side and the proposed entry on the other. Approving takes one click.
Posted to TallyPrime or your ERP
Approved bills become purchase vouchers in TallyPrime, or bills in SAP Business One, Dynamics, Odoo or Zoho Books, with the ledger, cost centre and tax details already filled in.
A trail you can audit
Every invoice keeps its source file, the fields read, the checks run, who approved it and when, so your auditor or CA can trace any entry back to the paper.
SYSTEMS AND TOOLS WE COMMONLY WORK WITH
- ACCOUNTING AND ERP
- TallyPrime
- Zoho Books
- SAP Business One
- Microsoft Dynamics 365 Business Central
- Odoo
- QuickBooks
- Xero
- READING DOCUMENTS
- Anthropic Claude
- OpenAI
- Google Gemini
- Azure Document Intelligence
- Google Document AI
- WHERE INVOICES ARRIVE
- Microsoft 365 and Outlook
- Gmail and Google Workspace
- scanner folders
- supplier portals
- BUILT WITH
- n8n
- TypeScript
- Python
- PostgreSQL
- queues and schedulers
We pick tools for your situation, not ours. If something you already run does the job, we keep it.
HOW IT WORKS
- 01
A 10-day first step
One process or page, mapped with the people who do the work and shown working. You leave with a business case and a dated plan, and keep everything it produced.
- 02
Build in short, visible steps
Working software every week or two on a staging site you can click, with weekly written notes on what moved and what we need from you.
- 03
Launch and hand over
Released carefully, with monitoring switched on, then a handover pack: code, docs, runbooks and a session with your team.
- 04
Look after it
Support, monitoring and improvements on terms agreed in writing before we start, with a named team who knows the work.
WHERE WE DO THIS MOST
QUESTIONS BUYERS ASK
- Can supplier invoices be entered into Tally automatically?
- Yes. TallyPrime accepts vouchers from other software through its built-in XML interface, and natively in JSON from Release 7.0. An automation reads each invoice, checks it, and creates the purchase voucher in TallyPrime once a person has approved it, or on its own for invoices you have agreed are routine. TallyPrime has to be running with the company loaded for entries to post, so we plan around where it runs.
- How accurate is AI at reading Indian GST invoices, including scanned ones?
- Clean PDFs from billing software are usually read very reliably. Scans, phone photos and handwritten bills are harder, and accuracy depends on the quality of your documents. That is why every field carries a confidence score, totals and tax are recalculated and checked, and anything doubtful goes to a person. In the first step we test on a sample of your real invoices, so you see the accuracy on your documents before you commit.
- Can it match invoices against purchase orders and goods receipts?
- Yes, if the purchase orders and goods receipts are in a system we can read, such as TallyPrime, your ERP or even a well-kept spreadsheet. Each invoice line is matched to its order and receipt, and differences in quantity or rate beyond a tolerance you set are flagged rather than posted.
- Should we buy an accounts payable automation tool or have one built?
- Buy, if a ready-made tool supports your accounting system and handles your invoices well; several do for TallyPrime and common ERPs, and they cost less than a build. Build, or have us set up and extend a tool, when invoices come in formats those tools struggle with, when you need matching against your own records or rules, or when the result has to reach more than one system. We will tell you which applies after looking at a sample.
- Do you file e-invoices or generate IRNs?
- No. E-invoice registration and IRN generation go through the GST portal or a GST Suvidha Provider, and we do not act as one. This automation handles the invoices you receive from suppliers. If your sales invoices need IRNs, we connect to the tool or provider you already use for that.
- What happens when an invoice does not match?
- It is held, not posted. The person who owns the exception sees the invoice, the purchase order and the difference, and can approve, correct, or send it back to the supplier. Nothing is lost or silently skipped, and the log shows every decision.
- Is our financial data sent to AI providers?
- Only the document being read, and only to a provider you have approved, under business or API terms that keep your data out of model training where the provider offers that. Where it matters we run the models inside your own Azure, AWS or Google Cloud account.
GUIDES
YOUR FIRST STEP
Start with one process, working in ten days.
Tell us where it slows down. We map it with your team, show it working, and hand you a business case. If the numbers do not work, you keep everything it produced.